What to say when something goes wrong on your team

Short answer: say “Let's figure out what caused this so it doesn't happen again.”

DON'T SAY
“Who messed this up?”
SAY THIS
“Let's figure out what caused this so it doesn't happen again.”
Fixing the process, not blaming people, keeps problems visible.

When to use it

Use it when there's a mistake or failure on your team. Focus on what caused it and how to prevent it next time. When people fear blame, they hide problems. When they expect problem-solving, they raise problems early.

Example

Team member: “The release broke the login page.”

You: “Let's figure out what caused this so it doesn't happen again.”

In an email or Slack message

In a team channel: “Login issue is fixed. Let's do a short review Thursday to find the cause and add a check so it doesn't happen again. No blame, just fixes.”

Quick drill

When someone asks why something has to be done, especially something tedious or urgent.

Which sounds more confident?

Practice 10 more →

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25 phrases that make you sound confident at work

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