How to ask someone to repeat themselves professionally

Short answer: say “Can you say that last part again? I want to get it right.”

DON'T SAY
“Sorry, I didn't catch that. I'm probably just slow today.”
SAY THIS
“Can you say that last part again? I want to get it right.”
Asking for a repeat is about accuracy, not ability.

When to use it

Use it when you missed something because of audio problems, crosstalk, or a fast speaker. Asking for a repeat is normal; putting yourself down while you do it is what makes it awkward. “I want to get it right” gives a good reason for asking.

Example

Client: “…so we'd need it by the twelfth, with the revised totals.”

You: “Can you say that last part again? I want to get it right.”

Client: “Revised totals by the twelfth.”

In an email or Slack message

After a call, confirm in writing: “Just to confirm what I heard: revised totals by the 12th. Let me know if I missed anything.” A written recap catches anything the repeat didn't.

Quick drill

Any time you need to check your understanding in a group: a number that doesn't add up, a term nobody defined, a plan with a step that seems to be missing.

Which sounds more confident?

Practice 10 more →

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25 phrases that make you sound confident at work

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