What to say instead of “Sorry for the delay” in an email

Short answer: say “Thanks for your patience. Here's the update.”

DON'T SAY
“Sorry for the delay!”
SAY THIS
“Thanks for your patience. Here's the update.”
Thanks keeps the tone positive without putting you on the back foot.

When to use it

Use it when you're replying later than you'd like and the delay didn't cause real harm. Thanking someone for their patience acknowledges the wait and moves straight to what they need. If the delay did cause a problem, own it briefly first, then give the update.

Example

Client: “Any news on the proposal?”

You: “Thanks for your patience. Here's the update: the revised proposal is attached, with the pricing changes you asked for.”

In an email or Slack message

As an email opener: “Thanks for your patience on this. Here's where things stand:” followed by the answer. Save “I apologize” for a missed commitment, where it's warranted.

Quick drill

When you hit a problem you can't solve alone.

Which sounds more confident?

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